The JKUAT Library held its LMC meeting on 27th April 2016 in the main campus Library Boardroom. The meeting is scheduled to be held two times in a year. The LMC brings together all the main campus heads of sections and the librarians in charge of JKUAT’s various campuses. Members were honoured to have Professor Romanus Odhiambo, the Deputy Vice Chancellor in Charge of Academic Affairs (DVC AA) grace the occasion. One of the objectives of the meeting is to ensure that the JKUAT campuses are mentored by the mother library thus maintaining standardised library services across all our campuses. Members are always excited to meet during the LMC and receive updates from the various JKUAT Campuses.

In her opening and welcome remarks, the University Librarian, Dr. Roselyne Mangira, explained that the LMC is charged with deliberating Library policy issues. The LMC is chaired by the University Librarian.  The recommendations of the meeting are then forwarded to the Library Committee of Senate Members which is chaired by the DVC AA. The committee membership comprises Deans, Directors and senior library management.  She acknowledged and appreciated the support that the DVC AA has continued to give the library. To date, six policies and the Revised Library Rules and Regulations have been approved by senate. These are:

  • Collection Development Policy
  • Circulation Policy
  • Digital Services and Information Systems policy
  • Reference and instruction policy
  • Bindery Policy
  • Information Literacy

The DVC AA who officiated the opening of the meeting/workshop once again reiterated the value that his office places on the library. He informed members that he is always proud of the library. He particularly recognised that the library has been very innovative and this has enabled the staff to give excellent services to our customers.  He mentioned the issue of referencing and citation as a challenge that the library can help address. He challenged the library to come up with a handbook outlining expectations for thesis research writing. Another area of concern that the DVC AA highlighted is plagiarism. He recommended that this be included in the proposed handbook. Staff were encouraged to continue serving diligently and their efforts would be rewarded in due course. He was happy to report that he is able to access all our resources conveniently.

The meeting which also doubled up as a workshop had a presentation from Mr. Leonard Mware, the Managing Director, Technology Partners. The company offers a sharing platform for academic libraries in Africa. Of interest to members was the possibility of digitization services. Fast tracking digitization of JKUAT’s publications will help populate our Digital Repository and improve our web ranking. Technology Partners was invited to do a more detailed presentation on 29th April 2016 to a team constituted by the DVC AA. The team’s membership is drawn from different departments. It is hoped that the deliberations will culminate to an MOU.

Mr. Kipkorir Sang who is the Chair of Information Systems sensitized members on Plagiarism Detector which the University has subscribed to.  The software will enable JKUAT to ensure that the problem of plagiarism is tackled.

During the meeting, members were also updated on ISO and risk management matters. The forum was then open for members to discuss issues and challenges in their dockets. The University Librarian informed members that JKUAT has received a donation of 17,000 volumes of books from Books for Africa through the JKUAT Mombasa Campus.  The books will be distributed to the various campuses.

A report of the issues discussed will be compiled and forwarded to the Library Management for further deliberation and action. The next meeting is scheduled to be held in August 2016.


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